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Practical way of Writing a Professional E-mail

Words Fly, texts remain.
says a Turkish proverb. If so Writing a Professional E-mail may be more important
than conversation. However, in our digital age; words can also be recorded:)

Practical way of Writing a Professional E-mail

E-mail has generally been used as an informal means of communication. However, as it becomes increasingly popular in the job application process, it is important for job seeker to use professional format and think through the content of the email before sending it to a prospective employer.

 

The following rules can be useful when writing or responding to: potential employers, co-workers, colleagues, business members, and college staff or personnel. You will be taken seriously, and will often be given more credibility. Now let’s look at the rules of how to write a Professional E-mail :

 

Rules of the Road – Practical way of Writing a Professional E-mail

 

 

  • Introduce yourself the same way you would in a cover letter.  See the sample introduction below.

Ms. Clark,

I am writing in regard to your posting with the Olympic College Career Center for an Accounting position.

  • To Write a Professional E-mail, treat your e-mail as if you were writing a professional cover or thank-you letter on paper, but be brief.
  • In the subject line, make it obvious why you are writing: “Application for XYZ position”.
  • Make sure you change the contact name and content according to the person/company to whom you are sending the message.
  • If you are responding to an e-mail, include the original message in the reply, so the receiver can put your e-mail into the correct context.
  • Read your message carefully before you click the send button. The tone of an e-mail can often be misinterpreted.
  • Never use all capital letters. Employers may think that you are screaming. It can also be difficult to read.
  • Do not solely rely on spell check. While it can catch words that are spelled incorrectly, it does not always recognize when they are misused within the context of the sentence.   Have someone else proofread your message before you send it or look up the words in a dictionary. It may be easier to find errors if you print and review your e-mail. 
  • Name your document “your name, resume.”
  • Don’t just rely on email. E-mail can be lost. Follow-ups can often be done via the telephone or regular mail.
  • Keep your e-mail address simple, and avoid unprofessional sounding names like “handsome boy, pretty-girl”.

Common mistakes while Writing a Professional E-mail

  1. Being too informal
  2. Misspellings and poor grammar
  3. No capitalizations
  4. Spelling words the way they sound

Professional email examples



Your e-mail can be a brief introduction:


To: bclark@xyzcompany.com

From: someone@englishallinone.com

Subject: Application for Information Systems Technician

 

Ms. Clark,

 

I am writing in response to the ad posted in NACElink.com for an Information Systems Technician (Job #1357). Please accept my attached resume and cover letter as an application for this position. My skills and experience closely fit the posted job description, and I hope to hear from you soon.

 

Thank you,

 

Jane Doe Student



Or your e-mail can be your cover letter:


To:bclark@abccompany.com

From: someone@englishallinone.com

Subject: Application for Information Systems Technician

 

Ms. Clark,

 

I am writing in response to the ad posted in NACElink.com for an Information Systems Technician (Job#1357). Please accept my attached resume as an application for this position.

 

My experience and personality closely fit the posted job description and I am excited to apply.

As a Management Information Systems student at Olympic College, I have taken advantage of numerous design opportunities on campus and in class, which may be useful when working at ABC Company. During my web design class, I volunteered to organize a group that would design and create a web site using Flash technology for a local company. The project was well received and the organization is using some of our ideas. As a student worker in the Electronics Department, I also designed an Access data base to track student advising appointments and progress. The position required a high degree of confidentiality as well as a person with the ability to work on the project until it was completed.

 

In addition to maintaining a 3.0 GPA, and holding an on-campus job, I have also participated in various campus activities and leadership programs. By working on committees, I was able to utilize my leadership, teamwork, and time-management skills.

 

I am eager to learn more about your position and would appreciate the opportunity to speak with you in an interview about my qualification. I can be reached at (123) 456 789 012 and I look forward to hearing from you.

 

Sincerely,

 

(Sign your name here)

 

Jane Doe


 

In our Writing a Professional E-mail tutorial we tried to help all of the students around the globe. That might help for their employments, acceptance to the sport clubs etc. Thank you very much.


Practical way of Writing a Professional E-mail

 

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